Proposals & RFPs

RFP Writing, Preparation, and Review Services

Your staff is overloaded and don’t have time for this last-minute RFP.

You think you’re mostly there, but you just need a second set of eyes.

You’re staring at a 100-page government RFP and you realize the only way you can make the deadline is by pulling four all-nighters in a row.

You may even be ahead of the game, gearing up to define key win strategies for the RFI phase.

Do any of these situations sound familiar? No matter where you are in the process, The Writers For Hire falls right into step with your team and works with you to complete your RFP on-time. And, perhaps more importantly, we get your RFP completed successfully: The vast majority of our RFPs clients are invited to the second round of interviews based on the strength of their initial proposals.

Government and Corporate Proposals

We are equally well-versed in both government and corporate proposals, and we have helped clients organize and write proposals for almost every major industry including:

Regardless of whether you are responding to a government RFP or a private proposal, we’ll help you ensure:

  • Your organization’s unique value proposition is clear and evident in every part of the proposal.
  • Your cover letter and executive summary clearly address what the buyer is looking for.
  • You have thoroughly – yet concisely – responded to all areas of the proposal.
  • By the end of the proposal, you have left your reader with no questions as to why they should choose your organization.

What Proposal Services Do We Provide?

Besides drastically reducing your in-house workload, we can fill multiple roles:

  • Project management (PM) – We can manage the entire RFP process, including drawing upon your in-house resources for the necessary information, writing and organizing the document, keeping track of deadlines for editorial approval for your team, and ensuring your RFP is turned in on time.
  • Strategic planning – Working with your team to refine your organization’s goals, technical strengths, and unique selling proposition (USP).
  • Quality Control – Reviewing all responses and documentation to ensure they fully and accurately meet proposal requirements and specifications.
  • Design – Basic or advanced layout and formatting capabilities for cover pages and RFP template, including custom graphics if necessary.
  • Editing and Review – Edits and rewrites to improve clarity, flow, and organization. Do you have several different subject-matter experts providing content? We will also ensure a common voice and style throughout the document.
  • Proofreading – Always completed by a previously uninvolved proofreading resource for squeaky-clean final copy.

Blue, Pink, and Red Reviews

If you are using a color-coded review schedule, our team of full-time writers can create, edit, and organize content from the blue (outline / planning) stage to the red team review (ensuring your value proposition is clear and all criteria are met).

The Writers For Hire Advantage

  • We can double or triple up on writing resources in order to make quick turnarounds.
  • We will choose the most efficient path – working to provide you with the best product, while saving you money. That’s why we start every RFP with a thorough review of all existing relevant materials, including your company’s existing marketing materials, financial reports, company history, and client lists. We determine what we can reuse, what we can edit, and what we need to rewrite.
  • You have the security of working with a familiar team of writers who know your company, your service offerings, and your value proposition. Your dedicated project manager and lead writer(s) will work with you every time you call us.

A Customized Process to Fit Your Unique Organization

No turnkey processes here! Your best-fit writing team will be fluid enough to fit into your organization – not a team that tries to make your organization fit to their processes. Our goal is always to work how you work best.

That being said, we have identified a few best practices that help ensure a streamlined, successful project:


  • Step 1: The Kickoff Meeting and Strategy. Before we do any writing, we schedule a kickoff meeting to discuss your project, define your goals, decide on takeaways for your executive summary and cover letters, and identify your subject-matter- experts (SMEs).
  • Step 2: Information Gathering: We will collect all data from the SMEs and help enforce their content submission deadlines.
  • Step 3: The Rough Draft. Once we’ve gathered all of the materials we need, we complete a rough draft of your RFP. At this point, we determine what information we have and what information may be missing.
  • Step 4: Back-and- Forth Editing. After we create a rough draft, we work with your team to fine-tune the copy, fill in missing facts and figures, create tables or graphs, and discuss formatting and style options.
  • Step 5: Final Proofing and Review. Once you’ve signed off on the final draft of your RFP, a previously uninvolved team member will complete a final proofreading job, and also double-check to see that all questions have been answered and any missing information has been filled in.

Request a Quote for Your RFP

To receive a no-obligation quote for your next proposal or RFP fill out the form above or call (713) 465-6860. To review general pricing, visit our copywriting prices page.

A standard-size RFP for most new clients runs $2,000 to $10,000. Most additional RFPs run $1,000 to $5,000.

Request A Quote
Call 713-465-6860

Project Description

Why Choose The Writers For Hire?

Put your trust in The Writers For Hire. We help you define what you need to produce the most exceptional copy possible, and we consistently deliver what we promise. When it comes down to it, you won’t find another professional writing team that can provide the same level of commitment:







We have the experience you need.

Other writing firms have good teams – but we have a great team. Our highly credentialed and experienced writers are degreed, full-time professionals, several of whom hold Ph.D.’s and master’s degrees in their fields. They bring a variety of backgrounds and, perhaps more importantly, understand how the business world works.

We get to know you

Developing and maintaining long-term client relationships is important to us. We take the time to get to know your company so we can develop messaging that both fits your company personality and presents real value to your end customer.

We are part of your team.

We believe in treating your project as our own. We’re not just writing your copy; we’re helping you deliver on your promise – to your boss, to yourself, to your stakeholders. That means we become proactive members of your company and seamless extensions of your internal team. Sure, we’ll take directions when you know exactly what you want. But we’ll also make suggestions when you need guidance to make every project a success.

We are efficient.

Time is valuable. The Writers For Hire won’t waste yours. We recognize that you don’t have enough hours in the day to train writers and editorial project managers – on the other hand, you can’t afford to make mistakes on such an important element of your business operations. We use a proprietary process to quickly synch with your team, and award-winning software to efficiently manage campaigns with hundreds of deliverables.

We’ve got your back.

Say your lead writer is out of the office, and you need a quick turnaround on a new deliverable. You have back-up who knows the particulars of your account and can move your projects ahead seamlessly. So go ahead and call us at any given time – we’ll make it happen for you.

We are exceptionally customer-focused.

Our dedication to customer service is obvious: You’ll never worry about being able to reach us. You’ll have a dedicated team assigned to you, and you can rest assured that your team will be highly responsive.

But don’t just take our word for it. Our client list speaks for itself.

We assist Fortune 100s, government entities, and large corporations – including Hilton, Forbes, Ronald Reagan Building and International Trade Center, Sara Lee, Rig-Zone, St. Arnold Brewing Company, Caterpillar, and Mitsubishi Forklift Truck, to mention just a few.

The Write Blog


Posted on 10 Jan 2018


[block_heading content="The Proposal Team Kick-Off" size="h2" color="#000000"][[/block_heading] You’ve chosen your team, and you’ve scheduled its first meeting. In order for your team to produce a solid proposal in the required timeframe, your next task is to ready yourself for the…


Posted on 21 Nov 2017


We’re Going Forward. What Next? The Go/No-Go meeting was held, and the decision’s been made: Your company is going forward with the proposal. Now the ball is back in your court. You’ve managed a proposal team before, but the contract…

Interview: Simplifying the RFP…

Posted on 14 Oct 2016


Regardless of the size of your business, you will likely have to answer a Request for Proposal (RFP) at some point, in order to secure larger, more lucrative contracts. But with so many RFPs containing 100 pages or more, the…


"This has been quite a rewarding experience, thank you so very much for your support on this one.  Special thanks to Barbara for her time and effort in helping take this one past the finish line!"

Country Manager, Multinational Oil Corporation,

"I'm happy to report that our company was selected to help Hormel modernize their internal application development processes. I'm positive the clean and concise RFP response we developed with TWFH helped us beat out 6 other vendors. Thank you for all your help!"

Communications Director,

Request A Quote

To receive a no-obligation quote for your next copywriting, ghostwriting, editing, or proofreading project, fill out the form below or call (713) 465-6860.

To review general pricing, visit our copywriting prices pages.

More Than 300 Happy Clients Around The World